Academic Concern Status – Configuration and Reporting

Overview

Academic Concern Status is a tool that can be leveraged  for a variety of uses, such as determining athletic eligibility, running mid-period reports, and simplifying workflows for academic advisors. Academic concern statuses can also be configured to appear on academic documents. There are two statuses — major and minor academic concern — that can be configured in a variety of ways.

Example of an Academic Concern Status Report

Configuring Major and Minor Academic Concerns

Academic concern statuses are typically configured during implementation, as there is no way to view what the criteria are for each of them in Axiom. If no custom logic is specified during this period, these statuses are configured with these default criteria:

  • Major Academic Concern: student has an overall class average in the active grading period below 70.
  • Minor Academic Concern: student has at least one class in the active grading period with an overall grade below a 70.

Students can be flagged for both a Major and Minor Academic Concern.

Custom Concern Status Criteria

Implementing customized academic concern criteria is typically done during implementation. It can also be done after the implementation process has been completed, but may incur additional costs depending on the complexity of the logic. Speak with your account manager for more details.

These criteria can be incredibly varied, and a full discussion of the possibilities is worth discussing. Some examples of custom criteria are as follows:

  • Attendance
    • Example: Student is flagged with “Minor Academic Concern” if they have ten or more unexcused tardies in one grading period.
    • Example: Student is flagged with “Major Academic Concern” if they have three or more unexcused absences in one grading period.
  • Multiple Grading Periods
    • Example: Student is flagged with “Major Academic Concern” if they maintain a class average of below 70 throughout the school year.
    • Example: Student is flagged with “Major Academic Concern” if they accrue over 20 excused absences over the course of a school year.
  • Assignment Grades
    • Example: Student is flagged with “Minor Academic Concern” if they receive four assignment grades of zero across all classes in a single grading period.
    • Example: Student is flagged with “Major Academic Concern” if they receive four assignment grades of zero in a single class in a single grading period.
  • Having Multiple Criteria for a Single Status
    • Example: Student is flagged with “Major Academic Concern” if they have ten or more excused absences and three or more unexcused absences in a single grading period.
    • Example: Student is flagged with “Minor Academic Concern” if they receive four assignment grades of zero across all classes in a single grading period or they have ten or more unexcused tardies in a single grading period.

Reporting On Academic Concern Statuses

Run academic concern status reports on the Academic Reports section of the Academics School Level homepages and the Grade & Comment Review homepage.

The reports on the Academics homepages are split into two separate queries — one for major concerns and one for minor concerns. Both of them are Class Enrollment queries that display, by default, the student’s current grade, name, household name, home phone, and record count (how many classes qualify them for receiving the status).

The reports on the Grade & Comment Review homepage are designed to show similar information to the academic reports, however clicking into the link in the Record Count column displays information relevant to grade and comment review.

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