Alerts

Overview

Faculty and staff often need access to important student or family information that may be critical to know in certain situations. One of the best ways to share this information is via alerts. There are 4 types of alerts available: Academic, Family, General, and Medical. The accessibility of these alerts is dependent upon a user’s security role. This article outlines who can view the information, where it is visible in both Axiom and in documents (e.g. the emergency profile document), and from what query templates they may be found.

Any applicable alerts can be viewed via the portal on the class roster and the student profile pop-up. Hover over the icons to view the details for each alert. Additionally, the medical and family alerts will display on the emergency profile.

Academic Alerts 

Academics alerts are displayed in the faculty portal with the green book icon. The contents of an academic alert may be edited from a student detail screen on either the Schedule-ALL tab (MS and US) or the Classes tab (LS). These alerts are available from the following query:

  • Student: Other category

Access

Read/Write Access Division_Head_0, Division_Head_1, Division_Head_2, Division_Head_3

Family Alerts 

Family alerts are displayed on the faculty portal with the pink family icon and on the Emergency Profile document. The contents of the family alert may be edited from the Patient detail screen on the Emergency Contacts tab and from the Student detail page on both the Emergency and Emergency- Print tabs. These alerts are available from the following query templates:

  • Person: Health Category
  • Staff/Faculty: Health Category
  • Student: Health Category
  • Patient: Health Category

Access

Read/Write Access Division_Head_0, Division_Head_1, Division_Head_2, Division_Head_3, Faculty_1, Faculty_2, Faculty_3, Medical_1, Other_Programs, Staff_1, Sys_Admin_1, Sys_Admin_2
Read-Only Access Staff _2

Note: Read/write access for faculty is limited to those within their own household. Records that are not linked to the user’s household will display this field as read-only.

General Alerts 

General alerts are displayed in the faculty portal with the yellow exclamation point icon. The contents of the general alert may be edited from the Student detail screen on the emergency tab. These alerts are available on from the following query:

  • Student: Other category

Access

Read/Write Access Division_Head_0, Division_Head_1, Division_Head_2, Division_Head_3, Faculty_1, Faculty_2, Faculty_3, Other_Programs, Staff_1, Sys_Admin_1
Read-Only Access Staff _2

Note: Read/write access for faculty is limited to those within their own household. Records that are not linked to the user’s household will display this field as read-only.

If a user has both Business_1 and Staff_1 security roles, their access will be read-only.

Medical Alerts 

Medical alerts are displayed in the faulty portal with a red medical icon and on the Emergency Profile document. The contents of the medical alert may be edited from the Patient detail screen on the Emergency Contacts tab and from the Student detail page on both the Emergency and Emergency- Print tabs. These alerts are available from the following query templates:

  • Person: Health Category
  • Staff/Faculty: Health Category
  • Student: Health Category
  • Patient: Health Category

Access

Read/Write Access Division_Head_0, Division_Head_1, Division_Head_2, Division_Head_3, Faculty_1, Faculty_2, Faculty_3, Medical_1, Other_Programs, Staff_1, Sys_Admin_1
Read-Only Access Staff _2

Note: Read/write access for faculty is limited to those within their own household. Records that are not linked to the user’s household will display this field as read-only.

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